Administrative Officer, Kaduna
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Job Title:
Administrative Officer
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Job Type:
Full time
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Location:
Kaduna, Nigeria
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Date:
February 19, 2026
Administrative Officer
The Administrative Officer is responsible for coordinating, tracking and supporting administrative activities across all offices and units of the organization. This role ensures efficient use of office resources, proper inventory management, compliance with administrative processes and smooth day to day office operations. The officer will work closely with unit leads to ensure consistency, accountability and operational efficiency across locations.
Responsibilities:
- Track and monitor administrative activities across offices and units.
- Ensure uniform implementation of administrative policies and procedures across all locations.
- Serve as the central point of coordination for office-related administrative needs.
- Maintain an updated administrative tracker for all offices and units.
- Maintain accurate records of office inventory, consumables, and assets across all offices.
- Monitor usage levels and ensure timely replenishment of office supplies.
- Support day-to-day office operations to ensure a functional and organized work environment.
- Maintain proper documentation for administrative processes, approvals and expenditures.
- Ensure accurate filing (physical and digital) of administrative records.
- Prepare routine administrative reports for management review.
- Monitor and maintain office supplies and ensure office equipment is operational.
- Provide general administrative support, including data entry and filing.
- Overseeing daily office operations, including managing schedules, appointments, and deadlines.
- Handling communication, both internal and external, through emails, phone calls, and in-person interactions.
- Maintaining and organizing records, documents, and files in an efficient and accessible manner.
- Assist with internal audits and compliance checks related to administration.
- Respond promptly to administrative requests and inquiries from staff.
- Arranging and coordinating meetings, conferences, and events, including scheduling, logistics,
- and preparation of materials.
- Making travel arrangements for staff members, including booking flights, accommodations, and transportation.
- Managing office supplies, ordering new stock, and ensuring adequate availability of necessary
- resources.
- Establishing and maintaining efficient filing systems for easy retrieval of documents.
- Perform any other duties reasonably assigned to support organizational objectives.
Qualifications:
- Bachelor’s degree in Business Administration, Public Administration Management, or a related field.
- Minimum of 2–4 years’ experience in an administrative or office management role.
- Strong organizational and multitasking skills.
- Excellent tracking, documentation and reporting ability.
- High attention to detail and accountability.
- Good communication and interpersonal skills.
- Ability to work independently and across teams.
- Basic knowledge of inventory and asset management practices.
- Proficiency in Microsoft Office tools and basic digital trackers.
- Resides in Kaduna.
Only qualified applicants will be shortlisted.
Interested and qualified candidates should apply using the link below:
https://forms.gle/J4L94nzn6jA4LGBT9
